Join the #ViamediciFamily!
We at Viamedici are a leading global provider of Multi-Domain MDM, PIM, DAM, and Product Configuration/CPQ software. Headquartered in Ettlingen, Germany, we are an interdisciplinary team of around 150 employees. Our software helps global organizations digitize their product management, marketing, and sales processes.
At Viamedici, you’ll have the opportunity to grow professionally by working on innovative projects in a highly dynamic environment—right at the forefront of technological and business optimization.
YOUR CHALLENGES:
- You plan, organize, and technically prepare webinars using Zoom, GoToWebinar, Webex, or similar platforms.
- Host and moderate webinars to ensure a seamless participant experience.
- Manage participant databases, registrations, and guest lists in HubSpot.
- Create invitation campaigns, audience segmentation, and automated follow-up workflows in HubSpot.
- Coordinate conferences, customer events, workshops, and hybrid events throughout the DACH region.
- Manage external vendors, including catering, venues, logistics, and audiovisual suppliers.
- Plan event budgets, monitor costs, and ensure efficient budget control.
- Coordinate logistics and provide on-site support during live events.
- Create event materials such as invitations, agendas, handouts, and event signage.
- Work closely with internal stakeholders and external partners throughout the event lifecycle.
- Analyze KPIs, participant feedback, and event ROI to continuously improve future events.
- Support event promotion and document best practices to optimize internal processes.
STAND OUT WITH THESE QUALIFICATIONS:
- You bring 2–3 years of professional experience in event coordination, webinar management, or a similar operational role.
- Hands-on experience with webinar platforms such as Zoom, GoToWebinar, or Webex.
- Practical experience with HubSpot (CRM, Marketing Automation, and participant management).
- Strong organizational and multitasking skills.
- Excellent communication and stakeholder management skills.
- A proactive, reliable, and self-driven working style.
- Creativity, a solution-oriented mindset, and excellent attention to detail.
- The ability to perform well under pressure and meet tight deadlines.
- You communicate fluently in german and english
- Willingness to travel occasionally within the DACH region and to our office in Ettlingen.
- Experience with technical moderation and live event management.
- Basic knowledge of project management and process optimization.
- Experience with additional marketing automation platforms.
- Familiarity with online collaboration tools and virtual meeting platforms.
- Passion for digital events and innovative event formats.
THE BENEFITS WE OFFER YOU:
- Remote work and flexible hours
Enjoy the freedom to shape your working hours and location. - Company events
Regular events to strengthen team spirit and provide networking opportunities. - Opportunities for professional development
We support your personal and professional growth with access to training and development programs. - Dogsitting
Bring your dog to the office and ensure they’re not left alone at home. - High-quality hardware
Receive top-notch equipment to support your work. - JobRad
Lease a bike at attractive conditions and commute sustainably or enjoy your leisure time. - Working at eye level
We value respectful interactions and foster open, transparent communication across all levels. - Creative freedom
Take the reins on tasks and projects, introduce your own ideas, and optimize processes and outcomes. - E-learning
Leverage interactive e-learning options to better understand our product and handle tasks like digitalizing paperwork, including privacy documentation.
